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Kingston Potters ’ Guild Handbook

Current Executive can be found on the KPG website.

FOR GENERAL MEMBERS

Published September 2007 Revised May 2017

Contents:

Introduction

Studio

  1. Rules and procedures
  2. Cleanup

Kilns

  1. Rules pertaining to use of electric kilns
  2. Kiln booking/firing
  3. Rules pertaining to use of reduction kiln and gas kiln fire safety

Volunteering

Emergency Procedures

  1. Fire Safety

Supply Room

Library

Publicity

Guild Shows and Sales

KPG By Laws

 


Important information

Welcome to the Kingston Potters' Guild. We hope you will find this booklet helpful in finding your way around the Guild. Please don't hesitate to ask questions. Our goal is to make your time at the Guild a positive, exciting and productive experience.

The Kingston Potters' Guild is a not for profit corporation, hereinafter referred to as the Guild.

The purpose of the Guild shall be:

  1. to encourage the growth and development of ceramics as an art.
  2. to create and maintain a high standard of artistic expression and technical skill.
  3. to act as a medium for the exchange of ideas and technical information.
  4. to promote ceramic exhibitions and demonstrations.
  5. to showcase members ’ work at twice yearly sales.
  6. to do community service for other non for profit organizations (such as Martha ’ s Table by donating bowls for their major fund raising event, “ Empty bowls ” ).

The Kingston Potters Guild is a cooperative guild existing for the support and use of its members: to showcase their work at twice yearly sales; to arrange workshops for their instruction; and to do community outreach through teaching clay classes or open house events such as Culture Day s and Arts Expo within the Tett umbrella.

General Meetings are held at 7 PM on the third Wednesday of every month, except June, July, and August. Should a meeting be cancelled for any reason, the contact person will try to inform members, but, as it is no t always possible to reach everyone in time, please use your judgment in inclement winter weather.

The Annual General Meeting is held in April of each year .The Executive will be elected at this meeting which is a two year term.

Members are expected to adhere to the rules contained in this handbook; rules which have been developed over time to assist in the safe and smooth functioning of the Guild for the enjoyment of all. It is required of members that they treat Guild property, and other potters’ work, as carefully as if it were their own, and leave equipment and work surfaces in a clean, safe condition for others who come in after them. In this way it is hoped all members may enjoy their time spent at the Kingston Potters Guild.

Refer to the Guild website for the schedule of membership fees and the due dates. Annual receipts for income tax purposes are available in January to anyone who requests one.


Studio

a. Rules and Procedures

1. Work clothes are be too kept in personal areas. Outdoor clothing can be hung behind studio door. Please use studio shoes as it helps keep the studio clean and wet footwear is a possible slip hazard due to the studio floors being very slippery when wet.

2. Studio equipment must remain in the studio. No equipment is to be removed from the Guild at any time unless for Guild purposes authorized by the Executive.

3. There are separate canvasses for the slab roller marked for red and white clays. When you have finished using the canvas please hang to dry on the rack in the glaze room. Your effort to use the correct canvas and keep it clean is appreciated by all who use the roller. Clay must not be cut on the canvas.

4. Wedging slabs are also clearly marked for white and red clays.

5. Guild members are required to provide their own batts if you want to leave your work on them for any length of time after throwing. Guild batts need to be available for classes.

6. Aisles are to be kept clear at all times for general safety. Stools are to re main in the floor and not left on the tables or wheels.

7. Cubbies must be emptied of all contents when a Studio Membership is terminated, i.e. when a class finishes and the student does not wish to continue with studio privileges.

8. Pots may remain in the drying cupboard for a maximum of 2 - 3 days. Dry pots are to be taken to the kiln room. The shelves in the kiln room are marked to indicate class space and member space. The carts can also be used to hold your work if soon to be loaded in the kiln. Fill in t he card attached with your firing date and name when using a cart. Studio space is at a premium, therefore do not use the kiln room as a storage area. Please store work in your personal space if you know it will be a while before you are ready to fire.

9. If you are the last one to leave, please check to make sure that all doors are securely locked and lights are turned off. The light in the annex has no switch, it has motion sensor and will shut off automatically.

Spray Booth and Extruder

This equipment is u sed only by those qualified and /or have apprentice under a qualified member. The Spray booth must be booked on the calendar beside it.

Pug Mill

The pug mill may be used by trained members. You need at least 2 boxes of clay for recycling for the mill to b e useful.

Glaze Room

No more than one glaze bucket per active Studio member. All glaze buckets must have (MSDS ) Ingredients listed on each bucket for fire regulations. Do not remove recipes from the class glaze buckets.


b. Studio Cleanup

Guild members and students working in the studio are expected to keep all areas as clean as possible. The studio activity calendar is on the wall beside the kiln room door. Those using the studio are expected to take a turn with weekly studio clean up (about twi ce a year), please sign up on a Sunday on the calendar for your turn. Ideally the extra cleaning should happen between Thursday night and Monday night classes.

1. Always use a damp or wet sponge or mop in cleaning up. Silica and other dusts are a health haza rd so do everything you can to avoid stirring up the dust. Sweeping is not recommended.

2. After use, all working surfaces must be cleared and wiped clean with a wet sponge or mop. Be sure to put away all your tools and materials so that others have a clean and tidy area to work in after you are gone.

3. Wheels must be wiped clean after use with special attention paid to cleaning up the slop or trimmings from the floor around and under the wheels. Clean switch area when it is in the off position. Leave stools on the floor near the wheel.

4. Ceramic products and materials can be handled very safely if we keep in mind that materials should not be ingested, or dust inhaled. Always wash hands thoroughly when you are through, even after removing gloves. Do not, eat or dr ink when working with potentially hazardous ceramic materials.

5. Guild tools, water buckets, glazing buckets, sieves, etc. are to be thoroughly cleaned after use and replaced neatly in their respective storage areas.

6. Plaster molds are to be washed clean after recycled clay is removed.

7. When finished working in the studio, glaze room, or kiln room, take a look around and be sure that you have left all working areas (including the floor) cleaner than you found them. It is very disturbing and unfair for the next member to have to clean up after you.


Kilns

a. Rules for use of Electric Kilns

1. Members who fire the kiln have passed their approved apprenticeship. This ensures safe firings and the proper care and use of the k ilns.

2. To be approved for firing alone, a member must apprentice under the supervision of members already authorized to use the kilns. A list of those willing to supervise these firings, with their contact information, is posted in the kiln room.

3. Supervised firings include (at least one bisque and two glaze) are the minimum before a member can be authorized to fire alone. Supervised firings are noted in the “ Apprentice Firing ” log book, dated and initialed by the supervisor. An apprentice member m ust be involved in all aspects of every firing, from start to finish that is entered in the log book. A maximum of two apprentices can be involved with these supervised firings.

4. Following the supervised firings, the apprentice will have to successfully com plete one glaze firing on their own, under supervision. The apprentice will be responsible for all aspects of this firing; their competency to fire on their own will be based on this glaze firing.

5. A newly authorized member will be expected to have another authorized member on call for help with difficulties for at least four more firings.


b. Kiln Bookings, Firing

1. Kilns must be booked ahead of the firing date. An individual potter can only have two firings booked on the calendar at any time. Once the first firing is completed another firing can be booked. Six weeks prior to a sale the booking of firings for that period will be done online in conjunction with the sale meeting. Anyone wanting to book a kiln for firing must advise the sale convener that they wi sh to be in the kiln draw. This applies to all potters, whether in the sale or not.

2. Booking consists of a 72 hour period, from 6PM the evening before the firing to 6PM the evening of the day after the firing. Enter your name and type of fire (bisque or gl aze) on the calendar for the kiln to be used. Mark the three days Load, Fire and Unload.

3. Kilns are fired overnight. This will help prevent exposure to noxious fumes by members using the studio as well as other occupants of the building. Also firing at nigh t helps keep electrical costs down.

4. Do not fire electric kilns above Cone 7. This will help preserve the elements and other electrical components.

5. You MUST attend the final hour of the firing of the electric kiln.

6. Please notify the Electric Kiln Supervisor when there are fewer than a dozen cones left in a box.

7. The bottoms of all pots must be clean and free of glaze before loading. Use bisque tiles under test glaze pieces when possible. The use of silica sand or alumina hydrate on the waxed bottoms of large r pieces can help prevent damage to the pot when it expands and contracts over the kiln shelf.

8. Check kiln shelves after use and scrape, sand to remove glaze and apply kiln wash as required. Kiln wash should be applied in two or three thin applications. For severe drips, the grinding tool may be required. Be sure to do this outside and wear a mask and safety goggles. Please do not leave shelves for someone else to clean. Should a shelf be damaged beyond normal repair, the user is obligated to replace or pay for the replacement of the shelf. Failure to replace a shelf may result in the loss of kiln privileges.

9. Never run fingers or hands over kiln shelves; use a brush or scraping stone.

10. Vacuum kilns after each use, especially removing any silica sand that has been used.

11. Concerns about equipment malfunctions must be reported promptly to the Studio Supervisor or the Electric Kiln Technician. The Electric Kiln Technician is the only person authorized to make repairs to the kilns.

12. Each firing must be recorded in th e log book for the kiln used. This information can be very helpful for subsequent firings if it is complete and accurate. Also, include the number of each shelf used.

13. To ensure a safe firing and the safety of others using the studio make sure the downdraft fan is on for the duration of the firing.

14. Do not operate kilns if there is or has been any evidence of water damage or leaking within the immediate areas surrounding the kilns.

15. Do not leave papers or other combustibles around the kiln, or place objects on or leaning against the kiln while firing. Never touch the outside of a kiln, other than the control panel, when it is turned on. The kiln surface temperature may be very hot.

16. Dark shaded glasses from a safety supply house (shade number 1.7 to 3.0) are r ecommended when looking into the peepholes. You will find a pair in the kiln room. Normal sunglasses are inadequate for this purpose. Using proper glasses will protect your eyes from the heat and brightness within the kiln but also allow you to see witness cones more clearly.

17. Kilns have been installed in accordance with electrical and fire safety codes as well as the manufacturer ’ s suggested installation instructions. It is possible to receive a shock or be burned if you misuse or abuse the kilns.

18. Proper fi ring of food safe glazes is critical. Pyro metric witness cones should be used to ensure your pieces have been fired high enough, even though the kiln is electronically controlled as electronics are not always accurate. Always fire in accordance with any glaze instructions. Crazed or under fired glazes may not be food safe.

19. Do not try to unload the kiln until the outside of the kiln is cool to the touch and the pieces can be easily touched with a gloved hand. The Kiln should be no more than 100 degrees before opening the lid. Removing pieces that have not adequately cooled ca n result in burns, fires or crazing of the glazed surface.

20. Keep the lid to the kiln closed when not in use, and never place anything on the kiln lid.


c. Rules for use of Reduction Kiln

The Reduction Kiln Group operates with the same house rules as the rest of the Kingston Potters Guild. Reduction Group members follow an apprenticeship as outlined below:

1. The applicant must be a member in good standing with Guild. This must include a full Studio Membership, or a Kiln/Glaze Membership.

2. The KP G member wishing to join the Reduction Group will submit an application to the Reduction Group Committee.

3. The potential apprentice must be well - experienced in oxidization firing, be qualified to fire the electric kilns alone, and have completed at least six glaze oxidization firings on his or her own.

4. The apprentice should not plan to occupy more than two to four kiln shelves per firing unless fire master makes an exception.

5. The apprentice may not book a firing.

6. The training period will be at least seven firings.

7. At the end of the training period the Reduction Group Committee will review the apprentice’s capability and decide whether the apprentice qualifies as an authorized fire master. If the Reduction Group Committee thinks the apprentice is not ready, she/he ma y extend the training period as necessary.

8. The last two firings will be completely directed by the apprentice under supervision. If the Reduction Group Committee thinks the apprentice is not ready, she/he may extend the training period as necessary.


Gas Kiln Fire Safety

1. It is mandatory that at least two persons participate in each firing of the kiln, one of whom is a Fire Master.

2. Under no circumstances during the firing process is the kiln to be l eft unattended, i.e. someone must be on the property at all times to regularly check the kiln.

3. The kiln must be vacuumed before each firing.

4. Untried glazes must be tested on the insides of pots only.

5. Immediately after firing, shelving must be cleaned and kiln washed as necessary.

6. Members are responsible for promptly reporting any damage to the kiln, its furniture or other equipment to the Reduction Kiln Committee Supervisor.

7. At least eight weeks before each Guild Sale, the Supervisor will arrange a meeti ng of reduction kiln users to set up the firing schedule to ensure equality and fair use of the kiln. 8, Each Reduction Group member will be permitted a maximum of ten full firings, or the equivalent, per year.


Volunteering

All members are required to ac tively participate in the functioning of the Guild. Members are encouraged to serve on a committee or stand for an executive position. The time commitment is usually only a few hours per month on an as - needed, or when - in - studio basis. It is an expectatio n of each member to assist with the planning and organizing an annual fund raising event to raise funds to help cover operational cost of the Guild to keep membership rates low.


Emergency Procedures

a. Fire Safety

When in the studio it is important that you are aware of all the fire exits and alarms. Please take note of map posted on the right side of the wall as you enter the kiln room. If in the event of a fire please pull the nearest fire alarm. Close all doors and exit the building using the safest ro ute. If working with a member and you are separated, exit the building and meet at the upper parking lot. Do not enter the building until you get an all clear from the Fire Marshal or designate.


Supply Room

The supply room sells basic glaze materials and tools to Guild members ; clay is purchased for students only due to space restrictions. Three or four times a year (as determined by the Supply / Materials Coordinator) a large bulk order will be placed with Pottery Supply House. Guild members will be notified in advance of these orders and may submit individual orders for larger amounts of materials and clay to tag along with the supply room order for bulk pricing benefits.

Members placing orders for supplies must be to be present, or have a proxy present, on the day of delivery to help with the unloading of delivery vehicle. Please remove your clay and supplies promptly, upon verification from the Supply Coordinator and the delivery packing slips, from the Studio/Guild facilities as storage s pace is very limited.

Throughout the year members may place small orders by leaving a completed order form and cheque on the shelf near the supply room. Specific instructions are posted in this area, along with the order forms. There is a limit of three kilograms of any one glaze material per order, and 500 grams of any oxide. Orders will be filled on a weekly basis by the volunteer committee member named on the calendar for each specific week. Orders will be placed on the shelf outside the supply room on ce completed.

The Supply room is open for business from 6:30pm to 7:00 pm before any general meeting on the third Wednesday of the month (Excluding June July and August).


Library

The Guild maintains a library of books, videos/DVDs and periodicals, which cover most aspects of the making of pottery. Books are added to the collection from time to time, often at the request of a member. The books and videos circulate among the members. The magazines are meant to be read in house. Specifics on how to check out books, Videos and DVDs are posted in the library area of the Guild kitchen. Basically, leave one card in the file box and return that card to the book before dropping the book in t he “ return ” box. There is no specific “ due back ” policy, but in fairness to other Guild members, materials checked out of the library should be kept no longer than 2 weeks.


Publicity

In the past, publicity has been handled mostly by the Publicity Coordin ator (a member of the Executive). This person makes sure that we have photographic images of our work, writes the ads and places them with local media, arranges for the design of the postcard and poster (in years that we have one), and arranges for the pri nting. A more detailed description of the Publicity Coordinator position is available in the Executive Handbook. Photographs are often taken the night of sale set - up.


KPG Public Sales and Shows

KPG potters must be members of the Guild for a minimum of s ix months before participation in Guild Sale is permitted. The percentage paid to the guild to cover sale costs and expenses will be updated from time to time . A potter wishing to enter the sale for the first time must submit at least 7 pots to the Sales Convener. A committee will jury your work and decide on your acceptance into the sale. All pots brought to the sale will be quality checked.

Specific rules and standards guidelines and suggested piece values will be given to Guild Sales participants by the Sale Convener.

Kingston Potters' Guild – January 2017

KPG By Laws Revised 2019

KINGSTON POTTERS GUILD A NOT FOR PROFIT CORPORATION 1658750

BY LAW # 1

MEMBERSHIP

1. Membership in the Guild shall be open to any adult, 18 years or older, interested in ceramics. For health, safety and insurance purposes, children under 18 years shall not be allowed in any work areas of the Guild, except in a supervised class situation.

2. Written application for membership should be made to the membership coordinator, stating full name, address, previous pottery experience and enclosing the required fees.

3. The annual fees are to be set by the Executive, subject to ratification by members at a General Meeting, and published in the newsletter.

4. No refund of fees shall be made if a member leaves the Guild during the course of the year, except in extreme circumstances and at the discretion of the Executive.

5. Fees shall be due at the September meeting. If fees are not paid by the end of October in each year, the individual will no longer be considered a member.

6. A member who is in arrears for kiln fees or has other debts outstanding by the time of the sale shall not be allowed to participate in that Guild show or sale. It is the responsibility of the Sale Convener to find out from the Coordinators whether there are any outstanding bills prior to the start of the sale.

DUTIES OF MEMBERS

7. The duties of the members are to uphold the objects of the Guild as set out in Letters Patent for the Guild and to conform to the By-Laws, House Rules and any other Guild regulation.

8. All members of the Guild are expected to participate actively in Guild functions, devoting time and energy to work on the Executive and its committees, and Guild community activities.

9. All members are expected to contribute in the functioning of the Guild by participating in:

  1. The election of officers at the annual meeting
  2. Consideration of the Executive's annual report and approval of the budget for the following year.
  3. Consideration of matters referred to them by the Executive at general meetings of members as set out in the Constitution and By-Laws.
  4. Serving as members of the Executive and other committees of the Guild from time to time

10. Before using Guild facilities on their own, new members who are not already potters, are required to take a Guild beginner's course. Experienced new members must first be assessed, by the appropriate Executive Officer(s), for competence on the use of studio equipment before being allowed to use it.

11. Any member selling commercially outside of the Guild, on an ongoing basis, will no longer be eligible to use the Guild studio as a production studio. This does not include the use of the kilns.

REVOCATION OF MEMBERSHIP

12. Any member who fails to comply with the Constitution and other rules and regulations of the Guild, or acts in a manner detrimental to the Guild, may have their membership revoked by a vote of a majority of the Executive attending a meeting of the Executive called for the purpose of considering the revocation of the member’s status. If a membership is revoked by a majority vote of the Executive, the member whose status has been revoked has the right of appeal to the General Membership.

13. The process for dealing with membership issues is:

  1. All membership issues will be presented in writing to the President.
  2. Verbal warning will be given by the President to the member, explaining the problem. Discussion of solutions to the resolve of the problem will be encouraged. Resolution should take place within one month.
  3. Written warning will be given if no resolution is made within one month, and the member will be given two weeks to comply.
  4. If no resolution is made in two weeks, the Executive will meet with the member to discuss the situation. The member will be excused, at which time further discussion and a vote will take place.
  5. Once a decision has been made by the Executive, the President and one other member of the Executive will meet with the member to advise them of the vote result. If the vote is in favour of the member, this will conclude the process. If the vote goes against the member, the member will be advised in writing, of their right to appeal to the General Membership. This appeal shall be made in writing to the President.
  6. The President will call a special meeting of the General Membership, giving 14 days written notice. accompanied by information about the preceding events (steps "a" to "e" inclusive) and the member's written letter of appeal.
  7. The General Membership will convene for an appeal meeting for the member. at which time the President will review the member's letter of appeal and all pertinent information. After a question and answer period, a vote will be held by secret ballot. A tie will be broken by the President.

GENERAL MEETINGS OF MEMBERS

14. The quorum for a general meeting shall be 15 members

15. In order that by-laws and regulations may be passed at a general meeting of members, a quorum must be present. However, this limitation shall not apply to by-laws or regulations proposed in writing and mailed to the members at least fourteen days prior to the meeting.

16. Notice of all general meetings shall be sent to all members indicating time, place and date of meeting, to be e-mailed or delivered at least seven days prior to the meeting.

17. The meeting shall be chaired by the President or, in his or her absence, the Vice-President.

18. Normally the Chairperson shall not vote. However, he or she may have the casting vote in the event of a tie

19. At least six General Meetings of members shall be held during the year, inclusive of the Annual General Meeting.

ANNUAL GENERAL MEETING

20. In each year there shall be a general meeting of members held during the month of April following the completion of the fiscal year for the preceding 12 month period during which the financial records of the Guild shall be presented to the general membership for review and approval, an annual budget for the next ensuing 12 month period presented to the membership and approved, short annual reports from each executive member and the new Executive for the next ensuing 12 month period elected.
EXTRAORDINARY GENERAL MEETING

21. An extraordinary General Meeting may be called at any time by the President, or at the written request to the President of five of the general members or four executive members.

ELECTIONS TO THE EXECUTIVE

22. A Nomination Committee comprising one member of the current executive and two members of the general membership shall be appointed annually in January of each year. At the Executive Meeting in January, one member of the Executive shall be selected by the Executive to be on the Nomination Committee. Two other members of the Nomination Committee shall be selected by the membership at the January General Meeting of members. In the February newsletter a list of vacancies on the Executive shall be published with a call for nominations.

23. The list of nominations shall be published in the April Guild newsletter and e-mailed or delivered to the membership seven days prior to the Annual General Meeting

24. Additional nominations may be accepted from the floor of the Annual Meeting. All nominations require two seconders.

25. The members of the Executive shall be elected by a majority vote of the members present.

26. The Executive shall be elected for a term of two years. With the exception of the Vice-President, President and Past President, a member may be nominated for the same position for a second term. No member shall hold the same Executive position for more than two consecutive terms.

CHANGES TO THE CONSTITUTION

27. Proposed changes to the By-Laws or Policies must be proposed and seconded; and be circulated in written form, to all members, together with notice of the meeting, and be mailed or e-mailed at least 14 days prior to the meeting.

28. The Constitution and or By-Laws may be amended by a majority vote at the Annual General Meeting, or at any General Meeting, after notice of the motion has been circulated as aforesaid.

OTHER POLICIES

29. In addition to the By-Laws, other Policies may be enacted by the Executive. Such Policies are subject to appeal at any General Meeting of members on fourteen days notice in writing to the membership and may be sustained, amended or rejected outright by a majority vote of members present at such General Meeting.

EXECUTIVE MEETINGS

30. Meetings of the Executive shall be called by the President at approximately monthly intervals during the year, prior to the General Meetings

31. Extraordinary Executive Meetings may be called at any time by the President or at the request of at least two members of the Executive by written request to the President.

32. The Quorum for an Executive Meeting shall be six Executive Members. No Executive Meeting shall proceed without a quorum.

33. The Executive Meeting shall be chaired by the President, or the Vice President in the absence of the President.

34. The Chairperson shall not vote, except that the Chairperson shall have a casting vote in the event of a tie.

35. Any member of the Executive who is unable to attend three consecutive Executive Meetings may be replaced. The replacement shall be chosen by a majority vote of the remaining Executive, subject to ratification by members at a subsequent General Meeting.

EXECUTIVE OFFICERS and DIRECTORS

36. The Executive Officers of the Guild shall be:

  1. President
  2. Vice- President
  3. Recording Secretary
  4. Treasurer
  5. Education Coordinator
  6. Studio Supervisor
  7. Reduction Kiln Coordinator
  8. Publicity Coordinator
  9. Membership Coordinator
  10. Supplies Coordinator
  11. Communication Coordinator
  12. Immediate Past President, ex officio


37. These officers shall together constitute the Directors of the Corporation during their period of appointment and shall: a) Administer and co-ordinate the activities of the membership and the various committees that deal with the functioning of the Guild as set out in the By-Laws, the Handbook and the current year's budget. b) Make recommendations concerning the objects of the Guild and the By-Laws and Regulations of the Guild to the general meeting for approval c) Report to general membership, make recommendations and seek membership's approval for all expenditures which deviate from the current approved budget.

DUTIES OF THE OFFICERS

38. The President shall represent the Guild in the liaison with the JK Tett Centre Board (our landlord) and with other entities when required and shall normally chair meetings of the Guild and the Executive.

39. The Vice President shall substitute for the President when the President is absent

40. The Secretary shall maintain the Guild files, and all correspondence and information relating to the Guild and its functions and shall keep records of all Executive and General meetings. All records are to be kept in the Library.

41. The Treasurer shall hold a bank card and handle all financial transactions and be one of three named Members , one being the bookkeeper who will also have a bank card and one other being on the executive any of which shall have signing authority over the bank accounts of the Guild. The Treasurer shall pass all completed transaction information to the bookkeeper for recording and maintenance. The bookkeeper (a non-executive position) will provide the Treasurer with all reports and information as required or requested. The financial records of the Guild shall be reviewed once a year by an auditor appointed by the General Membership whose report shall be made available for review by the Membership within six months of the end of the fiscal year being reviewed.

42. The Treasurer shall be responsible, subject to review by the Executive, for the presentation of a budget for the coming year at the Annual Meeting. The proposed expenditures by all Officers and Committees shall be the basis for the Annual Budget, as well as the expected revenues. The Treasurer shall set up a Reserve Fund for capital expenditures. The fund, and the Sheila Partington and Peggy Sribney Memorial Funds (Library) shall be under the Treasurer's supervision.

43. Two members shall be selected at the January General meeting to assist the Treasurer in the preparation of the annual budget, and to review the current business practices.

44. The Studio Supervisor shall be responsible for the operations of the studio, shall supervise the use of studio equipment, and shall see that members maintain the studio in accordance with the House Rules.

45. The Studio Committee shall consist of the Studio Supervisor, the Assistant Supervisor and other members appointed from the General Membership. The function of this committee shall be to advise and aid the Studio Supervisor in the running of the studio.
46. The Electric Kiln Coordinator shall supervise the use and maintenance of the electric kilns and collect kiln fees.

47. The Electric Kiln Committee shall consist of the Electric Kiln Coordinator and four other members. Its function is to advise and aid the Coordinator in the use and maintenance of the electric kilns.

48. The Reduction Kiln Coordinator shall supervise the use and maintenance of the gas kiln and collect the kiln fees.

49. The Reduction Kiln Committee shall consist of the Reduction Kiln Coordinator and two other members. Its function is to advise and aid the Coordinator in the use and maintenance of the gas kiln.

50. The Education Coordinator shall be responsible for the formation of a committee, which will act as Class, Workshop and Programs Coordinators.

51. The Publicity Coordinator shall be responsible for actively promoting the Guild both in relation to specific events and for public information.

52. The Membership Coordinator shall be responsible for maintaining membership files, processing new memberships and collecting all associated fees.

53. The Supplies Coordinator shall be responsible for procuring and distributing materials to the members and for billing and collecting monies for these materials.

54. The Supplies Committee shall consist of the Supplies Coordinator and at least four other members. Its function is to advise and aid the Coordinator in procuring and distributing materials and in billing and collecting monies for these materials.

55. The Communication Coordinator shall be responsible for notifying members of all meetings, the distribution of membership lists and news of other matters of interest to the Guild.

56. The Librarian shall be responsible for the procuring of periodicals and books, and for maintaining the Guild's membership in provincial potters and crafts associations, and shall act as archivist for the Guild and custodian of the Guild Collection.

57. The Immediate Past-President shall provide continuity by passing on the benefit of past experience to the Executive and be the contact person with associations such as "Fusion, the Ontario Clay and Glass Association", the provincial potters' association.

FISCAL YEAR

The Guild's fiscal year end shall be March 31st of each year.

DATED AT KINGSTON, ONTARIO this 20th day of June, 2005

AMANDA SCOTT
DELVALLE DASILVA-LEWIS
PATRICIA JOANN VANNEIDEK
Amended and ratified at the March 18th, 2009 general meeting in accordance with the procedures outlined in these bylaws.

Revised for relevancy, Amended and ratified at the April 17, 2019 general meeting in accordance with the procedures outlined in these bylaws

 

KINGSTON POTTERS GUILD A NOT FOR PROFIT CORPORATION 1658750

BY-LAW NO. 2

A by-law respecting the borrowing of money, the issuing of debt obligation and the securing of liabilities by The Kingston Potters Guild.

BE IT ENACTED as a special by-law of The Kingston Potters Guild
(hereinafter referred to as the "Corporation") as follows:

The directors of the Corporation may from time to time:

  1. borrow money on the credit of the Corporation:
  2. charge, mortgage, hypothecate or pledge all or any currently owned or subsequently acquired real or personal, movable or immovable property of the Corporation, including book debts, rights, powers, franchises and undertaking, to secure any debt obligations or any money borrowed, or other debt or liability of the Corporation.
  3. The Directors may authorize anyone or more directors, officers, employees or agents
    of the Company to exercise any of the rights, powers and authorities conferred by
    this By-Law upon the Directors

DATED AT KINGSTON, ONTARIO this 20th day of June, 2005



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