• Holds a debit card and can send e-transfers 
• collects payments from membership, supplies, workshops, classes and banks them
• Writes all the cheques and pays the bills
• Provides the bookkeeper with all the receipts and related paperwork monthly
• Reports regularly to the executive and the membership
• Attends most meetings (Executive and General)
• Manages the Equipment Replacement & Library Funds (GICs)
• Participates in the Budget Committee

• Has access to the bank account of the Guild
• Has a debit card and cheque signing authority
• Prints the bank statements and performs the bookkeeping
• Files HST returns, Corporate Information Return & payroll when required
• Creates all the reports for the Treasurer
• Looks up information from the bookkeeping for the Treasurer when asked
• Manages the incoming e-transfers by creating a list showing allocation (for posting) and forwards the email to the appropriate department coordinator
• Is a member of the Financial and Budget Committees

• Accesses the payment gmail account
• Opens the payment webmail, records the sender name, date, amount of payment and description (i.e. kiln fees) if provided (you have to guess if they don't provide a description in the etransfer).
• Forwards the email to the department head (supplies, membership or classes) advising of the payment. The supplies coordinator and the classes coordinator should supply lists of amounts owing. This makes the job easier as you can match amounts.
• Sorts and sends the list monthly to the bookkeeper

• coordinates the studio teams 
• Shops and purchases supplies needed for the studio. ie: paper towels, small equipment, mops, soap, mixers, buckets….
• Brings issues to the executive

This person empties the four clay traps (and class slop buckets if time allows) regularly and is paid for 4 hours a month.

• Shares responsibility for the kitchen on a weekly rotation basis
• Empties garbage and recycling
• checks the fridge, clean sink, putting away dishes
• Four members put their names on a calendar and exchange with each other if they can’t make it

• Ensures a supply of paper towels, soap, garbage bags and drawer supplies - scissors, tape, pencils by liaising with the studio supervisor 
• check the First Aid kit
• check the hand sanitizer
• clean area around the studio sink
• Two members take turns weekly using a shared calendar to exchange with each other if they can’t make it

• Mopping the big studio floor weekly
• Wipe wheels, foot pedals, stools, tables, wedging stones
• Check the sign-in book to see if certain members need reminding about cleanup
• Alert the studio supervisor when equipment is needed
• Four members put their names on a shared calendar to exchange with each other if they can’t make it

• Tidying, mopping the glaze room
• Checking and cleaning sink twice a month, check spray booth, general tidiness
• Alert the studio supervisor to any issues
• Four members use a shared calendar to exchange with each other if they can’t make it

• Mop or vacuum the kiln room once a month
• Wipe/tidy shelves and pitch broken firing tiles (or cookies)
• Move unclaimed pots to a designated shelf
• Alert the studio supervisor to any issues, (too many unclaimed pots, broken kiln furniture)

• Keeps track of membership numbers
• At renewal time checks information is current
• checks that member has paid
• Keeps email list current for Newsflash
• Looks after collecting rent for Annex Spaces
• Attends executive meetings

• Allocates jobs at renewal time  
• Checks that jobs are being done
• Makes sure cubbies are allocated to students

• Heads a committee that discusses and organizes class offerings, teachers for classes, workshops and other educational events
• Plans meetings with the education committee
• Attends executive meetings
• Writes up a report once a year that records class numbers, workshop numbers, teacher activity

• On the education committee
• Makes sure that class offerings are current on the website
• Answers emails from students, prospective students
• Ensures payment is made and keeps a spreadsheet current for the teachers. 
• creates a class list for each offering and sends list of throwing students to Newsflash person and to Membership Coordinator
• Communicates with Supplies coordinator regarding supplies needed for upcoming classes

• Attend Education committee meetings (3-4 times a year)
• Help identify education opportunities( presenters, teachers, events) for the Guild 
• May help with logistics when a potter is presenting in person or a workshop is being organized

This person along with an assistant coordinates:

• Our Martha’s table and/or Rural VIsions bowl donation activities
• The Christmas decoration event
• Culture days events or similar
• Ensures the announcement of these events on Facebook/website/newsflash and studio window as needed

• Helps the president as needed
• Attends executive meetings

• Takes minutes at executive meetings and publishes them to the executive
• Attends and takes minutes at membership meetings and publishes minutes to the website
• Designates a substitute if unavailable

• Checks that library and magazines are in order
• Buys new items as requested by membership
• Selects magazine subscriptions and liaises with treasurer for payment
• Checks that loans are being returned in a timely fashion - communicates with members in some cases

• Receives information from several sources and creates a newsletter as needed
• Updates the mailing list regularly (students that are no longer taking classes need to be deleted) based on lists from membership
• Attends executive meetings and may need to attend a few with the Publicity committee as well. 

Details

• The new template is used for all newsflash correspondence, supplied by Tania.
• Input all members’ email addresses and membership status(The current member list is supplied by the Membership coordinator).  
• Create specific groups as required to save time i.e.: executive, members, students, Publicity committee, etc. 
• Throwing students are temporary members and the list changes every 8 weeks. The Classes coordinator(Lindsay) provides the list for the current students. Remove any students that are not on the new list, and update, adding new students.  We have some repeat students: wait for the list before removing any students, saving some time. 
• BCC: All emails to the membership are sent in a bcc manner, this prevents the flood of "reply all" emails coming back to the membership.  Use newsletter email  in all correspondence sent out: if anyone replies you get the response. Reply when required or forward to the appropriate person.  Share member email addresses only when requested by other members. No members’ emails are to be shared outside membership. 
• Check email daily to see if anything has come in to share; if the request is less important hold it for a couple of days to see if any more requests or notices come in, then send it out to the members.  If it is something to go ASAP the sender will let you know. 
• Most people send exactly what they want to send out, some ask you to write something up. Try to proofread before sending out and check links as well or ask them to rewrite.
• When sending out a notice check your email a few times to see if there has been any response to the newsflash. 
• We are not to promote anyone's business through the newsflash, but we can send notice for pottery related items for sale or wanted or give away.  ie; kiln for sale or looking for a kiln.  We can also post if a member is having an art show, but not sales as that can in non-pandemic times become overwhelming. 
• Once a year - membership renewal - Membership coordinator(Allison) supplies a list of members to be removed or added to the email list.

• Develop, implement and manage the KPG social media content and marketing projects with a team(graphic designer, website, social media)
• Responsible for helping oversee the successful completion of publicity projects
• member of the executive board: attend meetings (minimum 6 per year).

This person has graphic design skills, can create cards, posters:

•  Creates effective visual communications to convey messages, i.e. sales posters, social media visuals, signage, postcards, advertising, etc. 
• Liaises with external printers when needed to ensure deadlines are met and material is printed
• Key skills: IT skills, especially with design and photo-editing software, time management and organizational skills, accuracy, and attention to detail.

• Build online presence and brand awareness for the Guild and its members via Facebook, Instagram and Twitter.
• Develop and curate engaging content for social media platforms including photo editing and written content (from members or yourself)
• Attend events and produce live social media content(photos, etc).
• Ensure brand consistency in marketing and social media by working with the guild Publicity team.
• Attend meetings with Publicity to develop advertising, guild branding and strategy for guild awareness.
• Monitor social media channels for industry trends.
• Monitor social media daily.
• Interact with users and respond to social media messages, inquiries, and comments and coordinate messages between appropriate guild executive/members.
• Review analytics.
• Research opportunities for new social marketing platforms and adapt current processes to fit the guild’s needs.
• Promote Guild classes, workshops and the Tett Centre
• Extra promotion efforts required for the Spring and Winter sales

• Has web skills that enable her to add pages, photos or functionality to the site, or can get these tasks done

Maintenance and firing technician

• Has some knowledge of various kiln problems
• Is learning or has learned to make basic repairs
• Is able to get help if the issue is beyond their skill level
• A firing technician will fire class and community firings when required, does not necessarily do repairs
• Communicates with Controller company if there are issues with the kiln app.

• Oversees firings, supervises and teaches a Workshop at least once annually
• Collects fees for workshop and regular firings, provides receipts

• Oversees firings, supervises and teaches a Workshop at least once annually
• Collects fees for workshop and regular firings, provides receipts

• Helps the Coordinator manage the kiln maintenance and firings

• Attends monthly meetings 
• Is usually an executive member

Tett Subtenant Committee - backup

• Attends when the above person is unable to

This person solicits pots from members to create a display in the show window of the studio. The display needs to be updated about a month before each sale and at least once in between sales.

Take a turn once every 6 weeks to fill supplies and/or bag glaze materials.